Phone interviews are a common type of interview process in these modern times. Varying distances between prospective employers and short listed candidates make it easier and quicker to conduct phone interviews. The greatest advantage of a phone interview is that a potential employer can speak to a candidate no matter where they are located. The young workforce are constantly on the move and they are constantly in the process of changing locations and sometimes even countries in the search for better jobs, lifestyles and salaries.
Phone interviews are commonly conducted by mid to large sized firms, although they may have a requirement for the candidate to eventually come for a face to face interview if they are short listed. Hardly any companies rely on just telephone interviews to make a final decision about hiring a candidate but they do use this process for the first couple of stages during the interview screening process.
Once a phone interview is conducted, if the candidate is interested in the prospective job vacancy, then there are certain social / corporate steps that need to be followed. These steps are primarily undertaken to make the potential employer aware of the candidate’s interest for the job.
One way is to draft a Thank you letter to the organization once the phone interview is done.
Since this kind of Thank You letter falls in the category of a formal corporate document it has to be:
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A thank you letter after a phone interview must always be formal. This is because you are writing to someone who could be your future boss / employer and you don’t know them on a personal level. You need to maintain a level of business like dealing while talking / writing to them. This is why you need to draft a letter that follows a corporate tone and is formal in every sense.
Crisp and Clear
All corporate documents have to be crisp and clear in terms of language by default. One cannot write about their hobbies, interests, passions etc in it, one needs to stick to the point of the letter and write accordingly. It has to be short and well drafted so that senior level executives are impressed by it.
Written in time
Always remember that your interview is one of many being conducted by the employers. This means that if you plan on sending a Thank you letter once you finish your phone interview, it has to be sent quickly so that it makes an impression on the company. Your letter should not be sent too long after your phone interview, it should ideally be sent as soon as you are done with the interview so it gives a certain recall value to the employer too.
State that you are interested
The reason of writing a Thank you letter is to show the potential employer of one’s interest in the job. This main fact should therefore be clearly highlighted in the Thank you letter.
A simple statement about how you feel you are right for the job and how you believe you would be good at it could be included for effect.
These points should be kept in mind although what helps is getting your draft checked and proof read by your colleagues. Your letter should also be clear of any spelling or grammar mistakes and should be re-written if anyone spot’s a problem. There shouldn’t be any cancellations in the letter. If you have bad handwriting then make use of modern technology and get it typed and printed, be sure to include your signature though at the end.
Given below is a short sample of a Thank you letter:
Dear XXX, XXX,
I would like to take this opportunity to thank you for taking the time to conduct a telephonic interview for me. The post of a Web Analyst at XXXX interests me. I am thankful to you for interviewing me for the job and for sharing with me the exact details of the work content.
I am presently on the look out for a job change and I do feel that I am suited to the role of a Web Analyst at your esteemed organization. I sincerely feel that I would be able to do justice to the job requirements and would be able to take the company to new heights.
I do hope to hear from you in this regard,
Given below are my contact details.
Before you start writing your final Thank you letter, make points, jot down notes on what else you would like to say if it all and how you are going to say it. Try to include all your content in one page itself because you need to remember that you are one of many candidates and no senior would take out too much time to read extra correspondence from you, but yes, if your papers are “to the point” then they surely will.
Since the e-mail system is widely prevalent in the world of commerce, you can also draft a short Thank you email instead. Explore the best route that suits you and then start writing.